Save Time And Get Yourself Better Organized!
There are twenty-four hours in a day, no more, no less. The challenge is to maximize the use of it! It’s totally possible, provided you approach the issue methodically.
1. Identify what is strategically important to you.
Know exactly why you’re doing what you’re doing. Identify strategic issues-the essentials of your job or the main reasons why you are employed in your current position- and separate them from those that are non- strategic. Free yourself of the non-strategic issues: eliminate or reduce them significantly-usually by delegating.
2. Plan your year, month, week, and day.
Planning how to make the best use of your time is a form of project management. And, of course, the parts of your project over which you’ll have most control are those relating to today and the next twenty-four hours. So, while being aware of the overall picture, your diary for the next two days will require your immediate attention: it will be far more detailed than next month’s diary.
3. Set goals and detail actions.
Having identified the issues strategic to your personal operations, you need to be quite clear about the goals associated with each issue. If you want to achieve those goals you will need to take specific actions within a reasonable time. Activities or blockages hampering the achievement of goals should be reduced or eliminated.
4. Use time-saving devices.
Keep yourself organized by keeping up with the technological and office management advances on offer. Telecommunications devices such as faxes, pagers, laptops, e-mail, mobile phones, and computer software, for example, provide opportunities for you to achieve more in less time. You can’t afford not to be up to date with management technology.
6. Be prepared when traveling-and waiting.
Although new technologies such as laptops and audio cassettes help to maximize the time available to you when traveling and waiting, your time is too valuable to flip through ‘old’ news and irrelevant literature on planes and in reception areas. Organize yourself know-how will you use those idle moments while driving, traveling, or waiting?
7. Organize your work space.
If you want to save time, a key is to keep your workplace organized. Pay attention to its location (to avoid interruptions), comfort, and space; have your work tools readily accessible; tidy that cluttered desk; establish a workable filing system; complete one project at a time and clear your desk of the rest; and get a large wastepaper basket.
8. Try doing two things at once.
Sometimes you can do two things at once. Read a report while waiting for an appointment. Sign letters during a meeting. Exercise while watching the television news. Listen to a tape on leadership while driving. Plan that overdue memo while having your morning shower. It’s easy. Be creative and save time. What’s important to remember is this: Any activity you can double up on saves you half the time.
9. Don’t worry.
Most of the things we worry about are unimportant, and we have little control over much of the rest. So focus your efforts on the few things you can do something about. Live a happier, more productive life by changing what you can and accepting what you can’t. Think of the time you’ll save!